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  Information Technology Newsletter

August 2007

 

In this Issue
  • Changes at Automated Horizons!
  • Advantages and Disadvanatges of a Wireless Network
  • Is Exchange 2007 a Good Idea?
  • Can Microsoft Office 2007 Benefit me?

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    Advantages and Disadvanatges of a Wireless Network

    Ever consider going wireless? Here are some things to keep in mind. First, you need a Wireless Access Point (WAP). A WAP has antennas for sending and receiving wireless signals and a CAT5 (Ethernet) connection for connecting to the network. Second, you need a Wireless Network Interface Card (NIC) which is manufactured for desktops and laptops. Wireless NIC's also have built-in antennas which send and receive signals.

    Don't expect wireless to replace the backbone of a network because wireless connections will be intermittent. Several things contribute to this such as: wall material and thickness, metal blinds, metal filing cabinets and other objects that obstruct or diminish Radio Frequency (RF) signals. Also various network devices sometimes don't "play well together" which can cause devices to periodically "drop out" and lose the signal.

    Some people like the versatility of broadband wireless cards that are offered by cell phone companies. It allows access to the company network (if configured), sends and receives e-mail and internet access. In order to use the card, you would need an account with the wireless phone provider (such as Sprint or Verizon) to access their network or any services. Your laptop must have a PC card slot and the software that comes with the card must be installed. Make sure that the card is compatible with the operating system and check the minimum system requirements. Also keep in mind that the card uses phone towers to communicate and therefore you will be charged for the minutes used, unless you purchase an unlimited plan. These plans are just like cell phone plans, you pay on a monthly basis. When you are roaming you will not have a connection to pickup your emails. Also, service may come and go depending on where you are located.

    Here are some advantages and disadvantages of wireless:

    Advantages
     

    • Less expensive than conventional wired networks
    • Easy and fast installation
    • No cables means no mess
    • Highly mobile
    • Adding more computers is just a few clicks away

    Disadvantages
     

    • Slightly slower than wired networks
    • Can pose serious security risks if incorrectly installed
    • Possibility of slower/dropped connectivity caused by interference with surrounding devices (microwaves, cordless phones, fluorescent lights and high voltage lines).

    Something to keep in mind, larger networks may need multiple WAPs and/or bridge devices, which may be more costly. Small networks or single computers can use a wireless router or hub.

    Contact Automated Horizons for more information or pricing

    Is Exchange 2007 a Good Idea?
    Considering upgrading to Exchange 2007? You should count the cost before doing so, as it has some strikingly different hardware requirements than the last version, Exchange 2003.

    The biggest hardware differences are as follows:

    • 64-bit processor, standard is 32-bit currently
    • At least 2 GB of RAM
    • 1.2 GB of hard drive space on the storage drive (plus 7+ MB for each mailbox)
    • A additional 200 MB on the system drive.
    • DVD-ROM
    • SVGA or higher resolution monitor

    So what does that mean for you? Basically, most networks that have a server purchased with Windows Server 2003 or older most likely do not have a 64-bit processor. While they may meet the other requirements listed, you can't just buy a new processor and slap it in your server. 64-bit processors require a completely different motherboard. Additionally, Microsoft has a specific version of Windows that is designed to run on the 64- bit processors.

    Bottom line, when you decide to migrate to Exchange 2007, you will probably have to buy a completely new server and move everything from your old server to the new one. That's something to keep in mind when budgeting. You won't be able to avoid the upgrade forever, but by making plans now for a proactive replacement, versus a reactive one when you have no choice, many headaches can be avoided. Our network engineers would be happy to help you with this if you are interested or need assistance.

    Please contact us for more information


     
    Can Microsoft Office 2007 Benefit me?
    Maybe you're considering Office 2007? Maybe you haven't had a choice when purchasing a new computer? Be careful, and be warned: Office 2007 is not just a new version of Office 2003.

    In the past, when new versions of MS Office came out, they had a similar interface to previous versions. Unfortunately for the learning curve, this is not so with Office 2007. The interface is completely redesigned, as is the file format. Office 2007 includes new Open XML file formats to allow interoperability with web publishing standards.

    Normally this would make viewing the documents in an older version impossible, but Microsoft did anticipate this. To be able to access and use files created in Office 2007 users need to download and install a compatibility pack from the Microsoft's website. One thing about this compatibility pack though - it doesn't make 2003, or older versions, able to natively use the 2007 files. Instead it converts them back to a "normal" DOC file.

    Organizations can, and likely may, run into problems if they do not upgrade everyone at the same time because of file sharing between users. Many companies have customizations to their Office applications, such as macros and third-party software toolbars, which may have to be redone for the 2007 system. Some of this is being handled by the specialty software vendors, but not all of them have patches and upgrades ready for full integration with Office 2007.

    Take time and determine whether it would offer an advantage to upgrade now, or wait for vendor supported compatibility. The cost of deploying Office 2007 is not just in money, but in time as well. The average employee may take a couple of days to acclimate, and advanced users may take even longer. Eventual upgrade is inevitable, but it is up to individual companies to decide if now is the time, or perhaps a short while down the road.

    Should you decided that you want to upgrade, now or in the future, you'll want to be cautious. Microsoft now has about eight, versions of their Office software. The upgrade purchasing process is confusing, to say the least; however our sales and technical staff will be more than happy to assist you with selecting the correct product for your upgrade based on your current product and business needs.

    Please contact us for more information


     
    Changes at Automated Horizons!
    Automated Horizons is pleased to announce the addition of John Payne to our network engineering staff. John joined us at the beginning of July and brings with him several years of IT experience.

    Paul has transitioned into the role previously held by Tina Hyman, and will be our first line of defense for technical assistance. He will assist you by phone and remote support, and coordinate all technical requests for service. He will also be handling project management.

    We feel these changes will benefit our customers with faster response time and overall better customer service.

    For service calls please remember to call the main office 540.767.7600.
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