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WORLDOX is a multi-award-winning Document
Management System which incorporates document
management and e-mail management into one streamlined application.
We are proud to have on staff three Worldox Administrators, who regularly work with clients to install the software and train users on its robust feature set. WORLDOX
integrates seamlessly with many case management
systems, including PracticeMaster, LexisNexis Time Matters and Amicus
Attorney.
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Electronic Document Management Systems (EDMS)
provide an organization with the tools to
create, manage, control, and distribute
electronic documents. Before going further, this
would be a good place to define what we mean by
"document." In the context of EDMS, a document
is essentially a file. A file, in this usage, is
an electronic, digital container for
information. A document may be a word processing
file, or it may be a graphic image, or any other
discrete, identifiable information unit that can
exist within a computer system.
Traditionally, operating systems such as DOS and
Windows have failed to offer the tools and
resources necessary for managing documents.
Understandably, the tools used to create and
distribute files—word processors, spreadsheets,
graphics programs, and the like—have
concentrated on their core functionality,
leaving document management to the operating
system. Which meant, essentially, leaving it out
in the cold. Firms, such as law firms, that
create huge numbers of documents, and that have
invested their intellectual capital in the
content of these documents, have traditionally
turned to document management software, like
WORLDOX, to overcome this deficit. As more
"corporate memory" is captured in electronic
documents, more firms are recognizing the need
for a document management system.
Consider that most department managers have a
much better idea of the contents of their supply
cabinets than they do of the electronic
documents generated by their group. We're
talking about the critical intellectual assets
upon which their business relies. Clearly, there
is a problem here.
Does your firm need
document management? The questions below
should help you answer that.
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Can each member of
your group quickly find any relevant
document created by any other group member?
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If not, how long does
a typical "document quest" take?
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How often is your
staff obliged to embark upon document
quests?
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Can you call up a list
of documents and, simply by looking at the
list, know the nature of each?
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Is it clear which
client any given document is associated with
from the file name?
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Can you quickly define
the content?
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Are documents
consistently labeled and stored?
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Can you easily gather
together desired documents that happen to be
physically dispersed throughout your
network?
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Do you have a single
point of access to your document repository,
such that a single query will turn up all
relevant documents regardless of physical
location, format, and source application?
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Can you count on key
staff members having the capability to view
any document, regardless of source
application (e.g. spreadsheets, graphic
files, word processing documents, database
tables, etc.)?
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Or must you take the time to convert a
Microsoft Project Gantt chart to a bitmap so
that coworkers can see it?
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Can you control who can see each document?
Who can edit documents?
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Do you have a detailed record delineating
every action taken by every user on your
system with respect to every document in
your repository?
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Do obsolete files linger on, consuming
space, requiring nightly backup?
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Are key historical documents missing in
action?
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Have three people taken the same document
home over the weekend, only to cancel out
each others' changes on Monday mornings?
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Can you quickly call up a list of documents
related to a particular Matter? Or by a
specific Author?
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Can you continue to work while your network
is down, without missing a beat?
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Can you quickly locate any document in your
firm associated in any way with say, ice
cream trucks?
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Is there ever any doubt as to which copy of
a document is the authoritative version?
For a demo of this product or to have any
questions answered, please contact one of our
Technology Consultants at
ahilegal@automatedhorizons.net.
For more information, please go to
www.worldox.com. |
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